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Previous meeting's minutes
Present
Averill Marks, Marie and Peter Robinson, Bruce Ryan, Frederic St Johnston
(representative of University One World Society).
1. Fairtrade Town Certificate
- This was circulated.
- Information/photo required by Fairtrade Foundation to be supplied
after 30 November
action: as above
2. Declaration Event on 30th November
Invitations
- These have all been posted, so more needed for any further invitations.
- BR to e-mail two students and ask PL for a further address.
- MR will send reminders to the speakers nearer the time.
action: BR, MR
Table covers , napkins, bottle openers
- These will be required for 9 tables at Burgh Chambers.
- (note: MR had found where to hire tablecloths by the time these minutes
were uploaded.)
- FStJ to enquire at Students' Union (also re glasses, water jugs and
helpers).
- P&MR will provide paper napkins.
- All to take a bottle opener.
action: FStJ, P&MR, all
Wine and other drinks
- We currently have bought 21 bottles, mainly red, from Co-op and Alldays.
- PR to buy 9 bottles white, also 20 litres sparkling water
- PR has bought 25 litres Fairtrade orange and mixed juice at Tesco.
action: PR
Nibbles
- To be bought either from Traidcraft (M. Geyer) or Greencity, according
to availability and prices. P&MR to look into the latter.
- Crisps: it is hoped to buy these locally via Shell garage. [BR notes
this is because they're a local product, not because we love buying
things at all-night garages!]
action: M Geyer, P&MR
Table display
- FStJ offered to find out if some local shops would lend items for
a display of Fairtrade goods available locally.
action: FISJ
Budget
- At time of putting up these minutes, budget document is as follows:
| item |
amount allocated |
actual cost (so far) |
notes |
invoice received and passed to CC for payment |
| hall hire |
£40·00 |
|
|
|
| wine* |
£160·00 |
£70·00 |
We have 21 bottles so far: P&MR to buy the rest |
|
| juice** |
£25·00 |
£21·75 |
PR buying this |
|
| fizzy/flavoured water (20 litres) |
£5·00 |
|
PR buying this |
|
| glasses |
£20·00 |
£0·00 |
free from Tesco! |
|
| nibbles and sandwiches |
£100·00 |
|
|
|
| posting invitations |
£42·00 |
|
up to 200 @ 21p |
|
| tablecloths |
£15·00 |
|
10 @ £1.45 |
|
| Totals |
£407·00 |
£96·75 |
|
|
| budget allocated |
£500·00 |
£500·00 |
|
|
| underspend |
£93·00 |
£403·25 |
|
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| * 100 people = 200 glasses, 1 bottle
= 4 glasses. Therefore 100 people = 200÷4 = 50 bottles. |
| ** assuming we get through the equivalent
of 1 glass of juice per person and that we get 5 glasses per litre,
100 glasses of juice = 25 cartons of juice |
Press coverage
- MR to liaise with the Citizen and the Courier re coverage, photos
etc before and at event; representatives of CC to be involved.
action: MR
Final preparations
- Next regular meeting on 16th November, final 'get last things done
now' meeting at 10 am on 30 November
action: MR
3. St Andrews Festival event at Byre Theatre, Saturday 26th November
- In view of the proximity to the 30 November Declaration Event, it was decided not to have
a Fairtrade stall there this year.
action: none whatsoever!
4. Directory
- BR now has an electronic colour and a black-and-white version of
this, using InDesign format.
- The Community Council will facilitate printing 100 mono copies, with
a donation of £10 from the Fairtrade Committee budget to cover costs
of toner and electricity [BR notes subject to full CC approval!]
- It was decided to look into the cost of printing the cover alone
in colour. P&MR and AM to collate the copies for distribution on 30
November.
action: BR, P&MR, AM
5. Flier for town
- This will also be printed on CC printer. [BR notes subject to full
CC approval!]
6. Website
- BR reimbursed with a cheque for £32·74, the cost of the Campaign
website/domain.
Next meetings
Regular meeting: Wednesday 16 November at 8.30
pm, Mycelium Mansion, 13 Eddie Court, St Andrews KY16 8YW
Pre-Declaration Event final preparation meeting: Wednesday 30 November at 10 am, Mycelium Mansion, 13 Eddie Court, St Andrews KY16 8YW. All active participants (Fairtrade and Community Council) strongly encouraged to attend
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