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Previous meeting's minutes
Present
Averill Marks, Marie and Peter Robinson, Bruce Ryan
1. Declaration event
- It was agreed to hold our event on the evening of 30 November, jointly
with the Community Council (CC), at 6.30-7.30 pm in the Burgh Chambers.
This time will avoid coinciding with another event happening in the
town that night.
- Numbers likely to attend are unknown, but we have around 80 on our
list.
- Pete Lindsay (PL) is producing the CC list.
- BR will amalgamate the two, and print address labels.
- Wording for the invitation was agreed - BR will print these soon.
Invitations will say 'RSVP to PL by 14 November'.
- AM and MR to envelope invitations, affix their address labels and
post them.
- Refreshments: AM and MR to make further enquiries re provision of
Fairtrade wine, juice and savouries.
- Finances: we have about £120 for food and drink. BR to report to CC
in early November and hopefully receive confirmation of a contribution
towards the joint budget. CC Treasurer now Ms C.Tricker.
- Press: both the Citizen and the Courier have expressed interest in
covering the story.
action: as above
2. Directory flyer
- This has not yet been printed by BR because distribution round the
town centre has not yet been sorted out, and it is not currently urgent.
action: BR to continue to refine flyer just in case!
3. Grants
- BR thinks £300 to £500 may be needed for wine, juice, water, crisps/nibbles.
- Community Dividend Fund had awarded us £250. Of this £122 is available
for the directory, the remainder for the event.
- BR has spent around £40 for the new webspace and domain (latter for
2 years, will have to pay for space after 1 year). BR has not yet received
invoice for this.
- BR suggested that supplier could be mentioned on invitation as sponsoring
the event, if some discount is offered.
4. Directory
- It was decided to try to produce 100 black and white copies of the
booklet for distribution on 30 November, since the plans for the colour
version have had to be abandoned for the time being because of lack
of funding.
action: BR to speak to PL about using the CC printer for
this.
action: PR to donate 1 ream paper
action: PR, MR and AM will fold and staple them.
5. Fairtrade Fortnight
- Morrison's Supermarket had agreed to let us have a stall in the foyer
on Saturday, 11 March 2005.
action: MR to confirm in writing. Funds to be retained to
buy goods for this.
Next meeting
Wednesday, 2 November at 40, Lawmill Gardens,
7.30 pm.
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