Previous meeting's minutes

Present

Apologies

Constitution and confirmation of office-bearers

A finalised copy of the constitution was adopted. One signed copy to be retained on file, one to be sent to the Fairtrade Foundation, and one to be sent with application for a Cooperative Bank account.

Office-bearers are

• Chairperson: Alice Curteis
• Vice chairperson: Peter Robinson
• Secretary: Marie Robinson
• Treasurer: Bruce Ryan

The current committee membership was reviewed, and the need for more (including ordinary) members was discussed.

action: AC, MR, BR

Grant Applications

Several applications are already in hand, and it was decided to apply to all to cover a variety of forthcoming costs. These needs include:

• cost of producing a booklet about Fairtrade in the town (allow £2000);
• invitations;
• hire of hall and refreshments for St Andrews Festival declaration event (£130);
• packs of Fairtrade goods for Fairtrade Fortnight, and to issue as samples to B&B establishments etc. (£120);
• website (£60 for 2 years).

Applications will be made to:

• Cooperative Community Dividend
• Seedcorn Grant from Fife Council
• St Andrews Community Council d.
• National Lottery

AC is enquiring about the Common Good Fund.

action: AC, MR

Fairtrade Town Booklet

BR has this in hand. Production is envisaged of 2000 copies of an 8-page A5, plus a pull-out A4 directory folded into the middle. 500 copies of the directory to be printed now, then others to be printed at the next update.

action: BR

Visiting of businesses etc, to monitor use of Fairtrade products and to encourage new users

It was decided to contact current users once a year in order to up-date the directory on the website and in the booklet, probably between New Year and Fairtrade Fortnight.

Application for Fairtrade Town status

AC has submitted the completed the application form, and it is hoped that a decision will be made within a month.

If status is granted, it is hoped to make an official declaration sometime during St Andrews Festival, between 25 and 30 November 2005. Assuming this goes ahead, about 100 invitations will be issued about 6 weeks ahead.

Various venues are currently being considered. Once details are finalised, it is hoped to advertise the event with St Andrews Festival publicity material, in the Fife Council Diary of Events and Newspaper, and through local organisations and press.

action: AC, MR, BR

Meeting with Mr R. Yarr, Environment and Energy Manager of St Andrews University

AC had met Roddy Yarr, to discuss the university and town campaigns. Areas of common interest and mutual assistance include: publicity, venues, Fairtrade Kingdom campaign, listing of Fairtrade establishments, and the university as one 'flagship employer' in the town.

Next meeting

27 July 2005, 7·30, Venue TBA